• Modernized legacy systems
• Upgraded from Oracle 10g-> 11g->12c; Windows 2003-> 2008 -> 2012; <Linux 4->5->6
• Deployed 32 releases averaging 22.5 days/ release with no rollbacks
• Implemented EDI and XML based interfaces to Navy ERP, WAWF, and Electronic Document Access Systems
• Implemented CAC/PKI and ECA based authentication
• Obtained two consecutive ATO and supported successful FISCAM audit
• Implemented Business Intelligence (BI) dashboards
The Office of Naval Research (ONR), Acquisition department (Code 02) University Business Affairs (UBA) performs post-award administration of Contracts and Grants (Awards) issued to universities and nonprofit organizations. The business functions performed include payment administration, tracking deliverables, closeout, purchasing system reviews, negotiation of indirect cost rate agreements, quality assurance, and other efforts needed to facilitate performance of the Awards. ONR performs these functions for other Department of Defense (DoD) components such as Air Force Office of Scientific Research (AFOSR), Army Research Office (ARO), Army Research Lab (ARL), and other government agencies such as Defense Advanced Research Projects Agency (DARPA) and the National Aeronautics and Space Administration (NASA).
As the post-award administration Center of Excellence (CoE) within the federal government, ONR is responsible for the administration of over 25,000+ active Awards worth over $10B/year and to close- out an additional 10,000+ expired Awards. About 1000 Performers (Universities, non-profit organizations, and research labs) perform on these Awards. Postaward administration also includes monitoring expenditures, approving invoices, tracking intellectual property, sub contracting, and government property purchased on these Awards.
Improve access to Award documents:
Easy access to relevant documents are vital for ONR to be able to approve invoices and close-out the Awards within the terms of the Service Level Agreement (SLA). There are over 5 million documents with 200+ document types that support the post award administration process. ONR needed an efficient Document Management System (DMS) with integrated workflows to process the documents and load them with enhanced meta-data to improve search results.
Eliminate manual invoice entries:
Thousands of invoices are being submitted by the Performers via an internal system or the DoD-wide Wide Area Work Flow (WAWF) system. These invoices need to be reconciled against the contractual requirements and funding lines prior to being approved. ONR wanted to eliminate the process to manually input the WAWF submitted invoices into the internal ONR system which has to be kept in-sync and reconciled with the official ONR and DoD financial systems.
Eliminate stove-piped applications:
ONR had developed several stand-alone applications to support the post-award management functions. These systems ranged from a DMS (for the Award documents); to a transactional system to track invoices, payments, deliverables; to a reporting system; and a Performer invoicing system.
Technology Obsolescence:
The stove-pipe applications were built on different technologies, architecture, and programming languages. They were expensive and cumbersome to maintain. In many cases the applications were nearing their technology shelf-life and were close to being not allowed to run on the DoD network.
Developed a 5-year strategic architecture and application migration roadmap to modernize and consolidate the stove-piped legacy applications into an integrated product suite, Contract Administration Management Information System (CAMIS). Migrated the applications from obsolete technologies into a new common architecture and platform that can be supported by the managed services team that provides Operations and Maintenance (O&M) of the underlying infrastructure and is compliant with the DoD Enterprise Architecture Framework (DoDAF). Introduced Agile software development concepts and transitioned
the customer to KC’s Enterprise Disciplined AgileTM (EDA) Software Development LifeCycle (SDLC) methodology++. Implemented new interfaces to DoD systems to increase productivity, efficiency, and improve quality.
Take a look at what KC is doing to contribute to global cyber security, agile software development and cloud services.
Felix Martin, 571 435 7632 fmartin@karthikconsulting.com
CAGE: 56GH3
DUNS: 828199880 UEI: FGNNM7KNUPF6
GSA MAS
GSA OASIS Pool 1 and 3
NIH CIO-SP3 8(a) & SB
GSA STARS III 8(a)
Air Force SBEAS
Army RS3
Navy Seaport-NexGen
FAA eFAST