Modernizing a Navy Contract/Grant Management System

Improve access to Award documents:

Easy access to relevant documents are vital for ONR to be able to approve invoices and close-out the Awards within the terms of the Service Level Agreement (SLA). There are over 5 million documents with 200+ document types that support the post award administration process. ONR needed an efficient Document Management System (DMS) with integrated workflows to process the documents and load them with enhanced meta-data to improve search results.

Eliminate manual invoice entries:

Thousands of invoices are being submitted by the Performers via an internal system or the DoD-wide Wide Area Work Flow (WAWF) system. These invoices need to be reconciled against the contractual requirements and funding lines prior to being approved. ONR wanted to eliminate the process to manually input the WAWF submitted invoices into the internal ONR system which has to be kept in-sync and reconciled with the official ONR and DoD financial systems.

Eliminate stove-piped applications:

ONR had developed several stand-alone applications to support the post-award management functions. These systems ranged from a DMS (for the Award documents); to a transactional system to track invoices, payments, deliverables; to a reporting system; and a Performer invoicing system.

Technology Obsolescence:

The stove-pipe applications were built on different technologies, architecture, and programming languages. They were expensive and cumbersome to maintain. In many cases the applications were nearing their technology shelf-life and were close to being not allowed to run on the DoD network.