Administrative Support Specialist

Role Summary

The Administrative Support Specialist provides executive, program, workforce, records-management, scheduling, correspondence, and operational coordination support to NTIA leadership and the contractor team. The role is intended to keep administrative and mission-support activities organized, documented, traceable, and responsive to executive priorities.

Key Responsibilities

• Coordinate calendars, meetings, conference calls, and recurring operational activities.
• Develop agendas, meeting packages, minutes, action-item logs, and follow-up trackers.
• Prepare and format correspondence, memoranda, briefings, reports, and other executive materials.
• Track Government and program action items, deadlines, taskers, and deliverables.
• Maintain electronic records, document libraries, file structures, and version control.
• Support SharePoint, Teams, and Microsoft 365 collaboration and knowledge-management activities.
• Support employee onboarding/offboarding, staffing rosters, access coordination, and workforce tracking.
• Maintain contact lists, distribution lists, organizational information, and program documentation.
• Perform document quality-control checks for formatting, completeness, and consistency.
• Support records retention and document-management requirements.
• Coordinate travel, logistics, training, and administrative activities as required.
• Provide responsive administrative support for high-priority or short-turn executive requests.

Recommended Minimum Qualifications

• 3–5 years of administrative, executive, program, or mission-support experience.
• Federal Government or Government-contractor experience strongly preferred.
• Advanced proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Strong business writing, proofreading, organization, and document-management skills.
• Demonstrated ability to manage competing deadlines and senior-level requests.
• Experience preparing meeting minutes and managing action-item tracking.

Preferred Qualifications

• Bachelor’s or associate degree, although I would not require a bachelor’s degree unless the Government clarifies one is necessary.
• Experience supporting a federal program office or executive leadership organization.
• Records-management or knowledge-management experience.
• Experience with onboarding, personnel tracking, and Government correspondence